Covid-19 Documents - Historic Records
Records Management Advice
Basics of Records Management
Purpose: Provide guidance to agencies on what records to keep documenting COVID-19 for historic purposes.
Covid-19 Documents - Contact Tracing
Records Management Advice
Basics of Records Management
Purpose: Provide guidance to agencies on how long to keep COVID-19 logs and screenings administered by the agency to employees and visitors for the purpose of contact tracing.
Preserving Maine's History
Records Management Advice
Basics of Records Management
Purpose: Provide guidance to state government agencies regarding the importance of preserving the archival records of the State of Maine.
The purpose of the Maine State Archives is to make the operations of state and local government more efficient, more effective and more economical through records management. The Archives does this by preserving the permanent historical records of Maine and providing access to the public.
Managing Your Records
Records Management Advice
Basics of Records Management
Purpose: Provide guidance to state government employees on how to properly manage the records within their agency.
Title 5 §95 requires that all state government records be covered by retention schedules. This includes records that never leave the creating agency's custody. A records schedule describes agency records, establishes a period for their retention by the agency, and provides mandatory instructions for what to do with them when they are no longer needed for current government business.
Four Steps to Better File Management
Records Management Advice
Basics of Records Management
Purpose: Provide guidance to state government agencies on four simple steps to assist with better file management.
There are a number of valid reasons for creating files, such as statutory requirements, regulation, management reporting, and program administration. It is important to concentrate on the files that directly support your agency?s mission.
Four Steps to Better Files
Benefits of Managing Public Records
Records Management Advice
Basics of Records Management
Purpose: Provide guidance to state government agencies on the benefits of effective management of public records through an established records management program.
An effective records management program offers several benefits:
IRS 990 Filings for Certain Nonprofit Corporations
A public charity called Philanthropic Research, Inc. maintains a website that provides information for and about nonprofit corporations, including a copy of the IRS Form 990, which must be filed by public charities with income of $25,000 or more, as well as private foundations, regardless of income.
If you wish to search for a specific nonprofit corporation, please visit the website of Philanthropic Research, Inc. at www.guidestar.org.
Foreign Entities
The following filing information applies to foreign business corporations, nonprofits corporations, limited partnerships, limited liability companies and limited liability partnerships.
Bureau of Motor Vehicles to Begin Issuing New Pine Tree License Plate on May 1, 2025
- Read more about Bureau of Motor Vehicles to Begin Issuing New Pine Tree License Plate on May 1, 2025
Augusta, ME — Beginning May 1, 2025, the Bureau of Motor Vehicles (BMV) will introduce a new state license plate design — the Pine Tree Plate — impacting the majority of Maine residents.
"The Chickadee plates are in rough shape given their age, so we’re excited to roll out the first new standard license plate design in over 25 years starting May 1,” said Secretary of State Shenna Bellows. “Mainers have design options — a classic design or a new Pine Tree plate — and they can make their choice online, in person, or by mail depending on what’s best for them.”