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File Room, Reports and Lists
On this page:
Files available for review in File Room
Remediation Sites - Division of Remediation Sites Descriptions and database.
Solid Waste Facilities Lists and Reports - Compost Facilities, Landfills and Licensed Transfer Stations.
Spill Reports
Transporters Reports - Active Non-Hazardous, Biomedical, Hazardous Waste and Waste Oil Transporters.
Tanks Reports - Non-conforming, Installation date and material, Registered Underground and Active and Out of Service.
Tables from Databases - Tanks and Hazardous & Oil Spill System (HOSS).
Paper Files Available for Review in the File Room Cover the Following Topics:
Asbestos Abatement, Brownfields, Generators, Hazardous & Non Hazardous Waste Manifests, Hazardous & Non Hazardous Waste Transporters, Insurance Fund Coverage Claims, Landfills, Oil Remediation & Resolution, Oil Terminal Facilities, Resource Conservation and Recovery Act (RCRA), Sludge & Residuals Facilities, Solid Waste Facilities (Licensed & Closed), Spill Files, Treatment Storage Disposal (TSD) Facilities, Uncontrolled Sites, Underground Storage Tanks, Voluntary Response Action Program (VRAP), Waste Oil Facilities, and Wastewater Treatment/Sludge. Only finalized documents may be viewed at the file room.
Search the File Room Database for Paper Records
Online Document Management System
Some files, once only reviewable in the file room, are now available online. The online portals contain scanned images of:
- finalized oil and hazardous spill reports and spill projects
- underground & aboveground storage tanks, active & out of service
- hazardous waste manifests
- Online Remediation Sites Documents – The transition to electronic records is ongoing but this portal includes sites in the following programs: Brownfields, Closed Municipal Landfills, Federal Facilities, RCRA Corrective Action and Closure, Superfund, Uncontrolled Sites, and VRAP) These sites are listed on the Division of Remediation Sites List.
- Solid Waste Licensing Files - Scanning of historic paper records is ongoing. A limited, but expanding, set of these files can now be searched for online.
Selecting one of the above links will take you to a query page. Under Query Value, enter the criteria you are searching for (such as spill number, manifest number, town, facility, etc.) and click the "Search" button.
Search tips:
1) you can enter a Query Value in more than one search field
2) the asterisk (*) can be used as a wild card to expand your search.
Please note that not all files have been scanned to the online portals so if you do not find what you are looking for, please contact the file room at (207) 287-7843 for assistance.
Remediation Sites Managed by the Division of Remediation:
Division of Remediation Sites List - This list represents the public record of past and current sites located in Maine that are in the Voluntary Response Action Program (VRAP), the Brownfields Program, the Municipal Landfill Closure & Remediation Program, the Federal Facilities Program, the Superfund Program, and/or the Uncontrolled Sites Program. Sites are listed alphabetically by the municipality they are located in, and the database includes information regarding location, status, and if the property has institutional controls.
Online Remediation Sites Documents Portal (DocuWare Portal) - until February of 2021, the Administrative Record for Remediation Sites was only available in paper format. DEP is in the process of transitioning to an electronic Administrative Record for Remediation Sites. During the transition, schedule a review of paper files by contacting the file room. Files that have been converted to electronic format are available in the searchable online DocuWare Portal. Please note that many sites have a mix of paper and electronic files – file room staff can assist if you have questions. Tips on searching for Online Remediation Sites Documents.
View Remediation Sites and other information in Google Earth or ArcGIS.
Solid Waste Facilities Lists and Reports:
Active Compost Facilities
Active and Licensed Transfer Stations (pdf)
Spill Reports
Spill Reports Master List includes the report status (pdf format) (large file size)
Spill Report Code Sheet - Spill Report Status Code Descriptions
Finalized oil and hazardous spill reports and spill projects
Transporters Reports:
Active Non-Hazardous Transporters (pdf)
Active Biomedical Transporters (pdf)
Active Hazardous Waste and Waste Oil Transporters (pdf)
Transporter license key:
H (hazardous waste license), HW (hazardous waste and waste oil license or combination license), W (waste oil only)
Tanks Reports:
TankSmart - The Oil Storage Tank Search & Operator Training Online Service - Tank Registration information now includes the date of the last Annual Inspection.
Non Conforming Tank Report (pdf)
Tank Installation Date & Material (pdf) Tank information including tank install date, tank size and tank material
Registered Underground Tanks (pdf)
Active and Out of Service Registered Underground Storage Tanks (pdf) Including Tanks That Have Not Been Properly Abandoned
Downloadable Tables from Tanks and HOSS Databases
Information from the TANKS and HOSS databases is in the form of tables. The tables need to be downloaded to a user's database to be useful. Users should be familiar with relational databases. Be sure to look at the "Read Me" files associated with the tables before utilizing the data.
Link to the HOSS database tables (Updated Monthly)
Codes for HOSS database tables (pdf)This file has extra benefit as it provides definitions for many of the code values as well.
Here is a link to the TANKS database as a flat table. This text file includes Owner, Operator, Site, Tank and Chamber information - updated monthly on the first week of the month. Lat/Long data has been included for all tanks that DEP has location data. (24 MB)