Universal Waste Handbook Appendices

Appendix A - Universal Waste Flow Chart

Universal Waste Flow Chart

The image above describes the flow of universal waste items downstream starting with the generator and ending with the destination of the waste being the recycler. The generator has several options to manage universal waste, including disposal at a central accumulation facility or a consolidator, or shipping them directly to the recycler. A central accumulation facility can ship items to a consolidator or recycler, and a consolidator can ship to the recycler. Universal waste items can never go upstream in this flow system (e.g., a consolidator can’t give items to a central accumulation facility) except when a generator owned central accumulation facility gives items to a transfer station owned central accumulation facility.


Appendix B - Universal Waste Notification Form (docx)

Appendix C - Universal Waste Log Form

Universal Waste Log Form (docx)

Universal Waste Log Form (Part 2A) for Generators and Generator Owned Central Accumulation Facilities (docx)

Universal Waste Log Form (Part 2B) for Transfer Stations and Recycling Centers (docx)

Appendix D - Weekly Inspection Checklist for Universal Waste Storage Areas (docx)

Appendix E - Quarterly Universal Waste Report

Quarterly Universal Waste Report (docx)

Quarterly Universal Waste Report Form A (docx)

Quarterly Universal Waste Report Form B (docx)

Quarterly Universal Waste Report Form C (docx)

Quarterly Universal Waste Report Form D (docx)

Appendix F - Quarterly Report Alternative Form A & B

Alternative Quarterly Report Format for Form A&B in Appendix E (docx)

Alternative Quarterly Report Example for Form A&B Appendix E (docx)

Appendix G - Small Universal Waste Generator Cleanup Plan

CAUTION!

Spills and releases of universal waste can be hazardous to your health.

If you do not feel confident with your ability to safely clean up a discharge of universal waste, it is recommended that you hire a professional environmental contractor to conduct the cleanup.

Reporting Requirements:

Report spills/discharges of universal wastes to the Department’s spill hotline at 1-800-452-4664. The exception, you do not need to report spills/discharges of the following:

Cathode ray tubes: Incidental spills/releases of ten (10) or fewer CRTs.

Lamps: Incidental spills/releases of ten (10) or fewer lamps.

All spills/discharges from batteries, mercury-containing thermostats, mercury devices, motor vehicle mercury switches and PCB ballasts must be reported immediately.

Procedures

The following procedures can be used to clean up universal wastes:

  • Always wear safety glasses and disposable rubber gloves when cleaning universal waste spills. All items (i.e. brooms, shovels, scoops, tape, gloves, sponges, rags…) used to clean up universal waste spills should be considered contaminated and must be decontaminated or treated as waste.
  • Thoroughly wash your hands and face after cleaning up any universal waste spills.

For spills or releases that do not require reporting:

  • place the broken universal waste item(s) in an appropriate container i.e. sealable plastic bag or sealable plastic or metal container;
  • scoop or wipe up as much of the discharged material as possible and place the rags and any other clean-up equipment in the container;
  • wipe the spill area thoroughly with a wet sponge. For mercury lamps, it is recommended that you go over the area with masking tape to pick up small particles of mercury. Place sponge, tape, and/or rags in an appropriate container;
  • seal the container(s) and store as universal waste.
  • if the spill occurred on a carpet or other permeable surface it may be necessary to remove the flooring to prevent continued exposure to universal waste. This debris should be considered contaminated and treated as hazardous waste.

For spills or releases that require reporting:

  • Follow the same instructions as above, except the waste must be managed as a hazardous waste instead of as a universal waste.

Special Precautions for Mercury Spills:

  • For All Mercury-Containing Spills: When a mercury spill occurs, the immediate area should be blocked off to prevent any accidental tracking of the mercury. The heat should be reduced and cooling and ventilation increased in the spill area. There are clean-up kits on the market that can be purchased if you are handling any mercury items. You may also put your own kit together.
  • Avoid skin contact with mercury or surfaces that have been contaminated with mercury and make sure to remove all jewelry that may come in contact with the mercury.
  • Do not use a vacuum to clean up mercury or lead spills.
    The use of a vacuum on a mercury or lead-containing universal waste spill will cause mercury and lead dust to be dispersed into the air or will cause the liquid mercury to stick to the metal parts in the vacuum motor. This will allow the mercury and lead to be discharged every time the vacuum is used. This poses a serious health problem and should be avoided. In addition, the vacuum will have to be decontaminated or discarded due to mercury contamination.
    Special vacuums are available from environmental contractors that may be used on a mercury spill.
  • For Spills of Liquid Mercury
    Due to the need for specialized equipment and testing of the contaminated area, it is recommended that a professional environmental contractor is hired for all liquid mercury spills.

This spill clean-up plan is offered as an aid for the smaller universal waste generators. Other generators may also utilize this plan if it is helpful to them.

Appendix H - Architectural Paint Clean-Up Plan for PaintCare Collection Sites

Spills

The information in this section will assist with spills from damaged or leaking Program containers. It is important that all Drop-Off Site staff understand corrective actions to minimize exposure to people or the environment.

  • Collection Bins should be kept in a clean, accessible area. Clean up any spill or release of Program Product immediately and place spill residue in a sealed container (you may use the PaintCare provided spill kit container for this).
  • Label the sealed container “Waste Paint - paint spill waste”, and place sealed container in a Collection Bin.
  • Contact the Hauler or PaintCare to replenish spill kit materials as needed.

Reporting

Report any spill or release of ten (10) gallons or more of oil-based Program Product outside of primary containment.

Spill Kits

PaintCare provides each Drop-Off Site with a spill kit containing: latex gloves, safety glasses, absorbent, and plastic bags.

  • Any material used should be replaced immediately. Contact your assigned hauler for replacement items.

Spill Response Procedures

If a spill is less than 10 gallons and small enough to be managed by Drop-Off Site staff, follow these steps:

  • Isolate the area and restrict access to the spill
  • Ensure personal safety, put on protective gear (glasses and gloves) provided in the spill kit
  • Stop the movement of paint by placing the leaking container upright or in a position where the least amount will spill, and place leaking container in plastic bags provided in spill kit, or into the spill kit container
  • Contain the spill by placing absorbent pads or granular absorbent around and on the spill – if outdoors, place barriers around storm drains to prevent a release to the environment
  • Collect the contaminated absorbent material and place it in a plastic bag(s) or spill kit container, along with the leaking container and contaminated PPE, seal the bag(s) and place in the Collection Bin
  • Remove any clothing that may be contaminated, wash thoroughly to remove spilled material from your hands or body
  • Replace any used spill control supplies
  • Document the date, location and amount and type of material spilled, and retain this record for a minimum of 3 years.
    If the spill is 10 gallons or greater, or cannot be managed by Drop-Off Site staff, contact a licensed hazardous waste contractor for clean-up assistance.

Appendix I - Uniform Bill of Lading (sample blank form) (docx)

Appendix J - Maine Universal Waste Transport and Identification Information

Maine Universal Waste Transport and Identification Information
Waste Type DOT Proper Shipping Name UNIT CODE WASTE CODE(S)
Ni-Cad Batteries, Dry Non-DOT regulated materials, (Ni-Cad, dry), for recycle as universal waste BT MRD006
Ni-Cad Batteries, Wet UN2795, Batteries, wet filled with alkali, 8, PGIII BT MRD002
MRD006
Nickel Metal Hydride Batteries Non-DOT regulated materials, (NiMH, dry), for recycle as universal waste BT MRD002
Mercuric Oxide Batteries UN2025, Mercury compounds, solid, n.o.s. (mercuric oxide), 6.1, PGIII BT MRD009
Magnesium Batteries UN3077, Environmentally hazardous substance, solid, n.o.s. (magnesium compounds), 9, PGII BT MRD007
Lithium Metal Batteries (including lithium alloy) (3) UN3090, Lithium metal batteries including lithium alloy batteries, 9, II BT MRD003
Lithium Metal Batteries contained in equipment (including lithium alloy) (3) UN3091, Lithium metal batteries contained in equipment including lithium alloy batteries, 9, II BT MRD003
Lithium Metal Batteries Packed with Equipment (3) UN3091, Lithium metal batteries packed with equipment including lithium alloy batteries, 9, II BT MRD003
Lithium-ion Button Batteries (3) UN3480, Lithium-ion batteries including lithium-ion polymer batteries, 9, II BT MRD003
Lithium-ion Button Batteries contained in Equipment (3) UN3481, Lithium-ion batteries contained in equipment including lithium ion polymer batteries, 9, II BT MRD003
Lithium-ion button batteries Packed with Equipment (3) UN3481, Lithium-ion batteries packed with equipment including lithium ion polymer batteries, 9, II BT MRD003
Silver Oxide Batteries Non-DOT regulated materials, (dry battery), for recycle as universal waste BT MRD011
Small Sealed Lead Acid Batteries (1) Non-DOT regulated materials, (SSLA battery), for recycle as universal waste BT MRD002,
MRD008
Alkaline batteries (common AAA, AA, D and C) Batteries, dry, not subject to the requirements of the subchapter Pounds NONE (not UW)
Mercury Thermostats (4) RQ, UN3506, Mercury contained in manufactured articles, 8, 6.1, PGII

TH

MRD009
Mercury Devices (4) RQ, UN3506, Mercury contained in manufactured articles, 8, 6.1, PGII

MD

 MRD009
Motor Vehicle Switches(4) RQ, UN3506, Mercury contained in manufactured articles, 8, 6.1, PGII

MS

 MRD009
PCB Ballasts over 50 PPM RQ RQ, UN2315, Polychlorinated biphenyls, liquid, 9, PGII PC MRM002
PCB Ballasts over 50 PPM RQ RQ, UN2315, Polychlorinated biphenyls, liquid, 9, PGII PC MRM002
PCB Ballasts less than 50 ppm RQ UN3082, Environmentally hazardous substances, liquid, n.o.s., 9, PGIII PC MRM002
Non-PCB Ballasts for Recycling Non-Regulated Ballasts for Recycling Pounds None (not UW)
Lamps (2) Non-DOT regulated materials, (insert type of lamp), for recycle as universal waste H MRD009
Cathode Ray Tubes (CRTs) Non-DOT regulated materials, (cathode ray tube), for recycle as universal waste CR MRD008
Flat Panel Displays Non-DOT regulated materials, (flat panel display), for recycle as universal waste FP or ED MRD008
Electronic Devices (including circuit boards) Non-DOT regulated materials, (insert type of EDs), for recycle as universal waste ED MRD008
Architectural Paint Care Waste UN1263, Paint Related Material, 3, PG II, DOT-SP 11624 (Universal Waste) Pounds MRD001
Aerosol Cans (5) UN1950, Aerosols, 2.1 (for flammables) or 2.2 (for non-flammables) AE MRD001 (5)
Plus state hazard code

Note (1) Small sealed lead acid batteries manufactured after 9/30/1995 must be plainly and durable marked “NONSPILLABLE” or “NONSPILLABLE BATTERY” to be transported as Non-DOT regulated. Otherwise these types of batteries need to be transported as “UN2794, Batteries, Wet, Filled with Acid, 8, PGIII”

Note (2) Types of lamps include but are not limited to: fluorescent tubes, LED, neon and high intensity discharge (HID) which includes: mercury vapor, high-pressure sodium vapor and metal halide bulbs

Note (3) These changes have been made in the Hazardous Materials Table (49 CFR   172.101) for US DOT – PHMSA and will require these battery types to be segregated from others with terminals taped to prevent fire

Note (4) The prefix notation of “RQ” to this DOT shipping description should only be added if the total weight of mercury being shipped exceeds one pound. The subsidiary hazard class of 6.1 only needs to be added if the manufactured articles contain more than 11 pounds.

Note (5) Waste codes for non-empty aerosols should include MRD001 for flammability by default due to the propellant. Any other applicable Maine state hazard code for the remaining contents (Ex: if the liquid inside is corrosive you would record MRD002, the Maine state hazardous code for corrosivity) should also be included on the appropriate shipping document.

Please note that the batteries described as “Batteries, dry, not subject to the requirements of this subchapter” and “Non-DOT Regulated Materials (battery description) for recycle as universal waste” must be securely packaged and offered for transportation in a manner that prevents the dangerous evolution of heat (for example, by the effective insulation of exposed terminals) and protects against short circuits (see 49 CFR 172.102, Special Provision 130).

Appendix K - Uniform Bill of Lading (sample completed forms) (docx)

Appendix L - Excerpts of Universal Waste Rules