The Evergreen System Modernization Project is an OADS initiative to build a single system to replace EIS, MAPSIS, and MECARE. Evergreen Data System (Evergreen) is the name of the new client data system for Developmental Services, Adult Protective Services and Long-Term Care.
Milestones
The Evergreen team has completed 3 deployments:
- Release 1 (May 31, 2019): Core Functionality (Person Profile, Staff Member Profile, Location, Organization) and Program Management (Section 21 Waitlist) functionality
- Release 2 (June 29, 2020): APS Report and Investigation functionality including Structured Decision-Making assessments and Guardianship/Conservatorship forms
- Release 3 (February 20, 2024): Developmental Disability and Neurobehavioral functionality including changes to assist OADS in meeting Home and Community Based Settings (HCBS) Rules compliance
Support Resources
The following table is a quick reference guide to the resources available for common topics after the Evergreen Release 3 rollout on February 20, 2024:
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Resource: |
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Evergreen Issue Submission Form Evergreen users may submit any question/issue, under the corresponding category, and a ticket will be created and routed to the correct team within the Office of Aging and Disability Services for a response. |
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Unable to access Evergreen; locked out, please email: |
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New user accounts; terminating accounts, please submit a ticket: |
External Users: Use Topic = "Non-OADS Access Request: New User/Termination/Change" State Staff Users: Use Topic = "OADS Access Request: New User/Termination/Change" |
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Self-paced training videos or guidance documents: |
Reminder
The Developmental Disability and Brain Injury Services program functionality in Release 3 has replaced EIS for OADS users only. The Offices of Behavioral Health (OBH) and Child and Family Services (OCFS) will continue to use EIS.
Communications
Communications will be posted on this website to keep you informed. These communications will also be sent to the Evergreen email address provided on your Evergreen user account.
View archived communications and webinars
Important Action Requested
Please maintain an up-to-date email address on your Evergreen user account to ensure you receive timely Evergreen updates and information. Send email address changes to the Evergreen support team at Evergreen.DHHS@maine.gov.