Summer Food Service Program (SFSP)

Instructional Videos

• SFSP Management Plan Overview
  Completing the Sponsor Info Sheet 
  Completing the Sponsor Budget 
  Completing the Site Information Sheet 
  Completing checklist documents and applying for DOE approval
  Ordering USDA Foods for Summer in CNPWeb 
  Completing the Sponsor Claim 
• Annual Application Packet Reference Guide (pdf)
• CNPWeb New Site Entry & Old Site Deactivation Form
  (Adding & removing sites in your Application Packet)

• Resources for SFSP Site Info Sheets in CNPweb
  
  Is your Site Urban or Rural?
  If your site address is in the green area of the USDA Rural Eligibility Map, it is considered "Rural." The rural designation is valid for five years. 

  Rural Designation in the Summer Food Service Program

• Using school data to qualify your SFSP site
  The School Free/Reduced Eligibility from October Survey is a report that references the School's identifying number or “School Site number” that will allow you to use the School’s October Survey (free/reduced enrollment data) to qualify your SFSP site. You can use the site number of a school that is 50% or more free/reduced to qualify the school itself or a site in that school's attendance area.
  SY2024 October Survey ED 534 Data

  Using Census Data to qualify a site
  Trying to qualify the site using school data before the census is recommended. 
  To check your site's eligibility using the census, type the site's address into the Census Mapper at https://www.fns.usda.gov/area-eligibility. The site must show 50% or more eligibility to qualify (it shows as pink on the map).
  It is possible to average up to 3 census blocks together as long as the site’s location is in a census block with at least 40% Free/Reduced eligibility. Please contact the DOE child nutrition team for help with census averaging

Resources

• Implementation Guidance for Rural Non-Congregate Meals
• Steps to Apply for Non-Congregate Meals
• Non-Congregate Site Eligibility Request
• Summer Bulk Meals
• Offering Multiple Meals as Part of the Summer Non-Congregate Meal Service

Forms

• Sample Home Delivery Household Consent Form
• Pre-Operational Visit Form Non-Congregate Sites
• Two-Week Visit Form
• Site Monitoring Review Form
• Sample Application Letter to Parents for Enrolled Sites, Camps, and Conditional Non-Congregate Sites
• SFSP Eligibility Notification Letter for Sponsors Charging for Meals
• 2024 SFSP Reimbursement Rates and Guidelines

Types of SFSP sites and how they qualify for the Summer Program

Traditional Summer Sites and Sponsors
Required forms

• Pre-Operational Visit Form Congregate Sites
• Two-Week Visit Form
• Site Monitoring Review Form
• Racial and Ethnic Data Form
• Sample News Release 
• Daily Meal Count Instructions
• Daily Meal Count Form  (Tic Sheet)
• Monthly Meal Count Record - Open site

Camp Sponsors
Required forms

• Pre-Operational Visit Form Congregate Sites
• Two-Week Visit Form
• Site Monitoring Review Form
• Racial and Ethnic Data Form
• Sample Application Letter to Parents for Enrolled Sites, Camps, and Conditional Non-Congregate Sites
• SFSP Eligibility Notification Letter for Sponsors Charging for Meals
• 2024 SFSP Reimbursement Rates and Guidelines
• Meal Count Worksheet for Camps
• Monthly Meal Count Record - Camps
• Excel Consolidated Meal Count Form for Camps

Additional Resources

• Agreement to Furnish Food Service for SFSP
• "Meal Benefit Application"
• Refrigeration and Thermometer Calibration Log
• SFSP Sponsor Site Agreement
• SFSP Training Checklist
• Vended Site Delivery Receipt