The Evergreen System Modernization Project is an OADS initiative to build a single system to replace EIS, MAPSIS, and MECARE. Evergreen Data System (Evergreen) is the name of the new client data system for Developmental Services, Adult Protective Services and Long-Term Care.
Questions/Feedback: Please visit our Frequently Asked Questions page or reach out to us at Evergreen.DHHS@maine.gov for additional Evergreen information.
Milestones
The Evergreen team has completed 3 deployments:
- Release 1 (May 31, 2019): Core Functionality (Person Profile, Staff Member Profile, Location, Organization) and Program Management (Section 21 Waitlist) functionality
- Release 2 (June 29, 2020): APS Report and Investigation functionality including Structured Decision-Making assessments and Guardianship/Conservatorship forms
- Release 3 (February 20, 2024): Developmental Disability and Neurobehavioral functionality including changes to assist OADS in meeting Home and Community Based Settings (HCBS) Rules compliance
Support Resources
The following table is a quick reference guide to the resources available for common topics after the Evergreen Release 3 rollout on February 20, 2024:
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Resource: |
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All issues -- first connect with your Agency Support Person, who will help to consolidate common issues across your organization:
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Find your Agency Support Person here: https://www.maine.gov/dhhs/eis/evergreen/change-champions If your agency does not have an Agency Support Person, reach out to an OADS contact on the list for assistance. |
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If you do not have an Agency Support Person for your organization, and you would like to volunteer for that role, please email: |
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Weekly Meeting to discuss issues, re: Authorizations, Payments, Service Implementation Plans, and Reportable Events via Zoom, on Fridays from 8am to 9am (open to all): |
Use the following link to register for this weekly meeting: https://mainestate.zoom.us/meeting/register/tZwodu-przgpH9C1uNo8DsC5T_mbBGjkDC5I |
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Authorizations and Payments questions, please email: |
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Community Case Management questions, please email: |
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Unable to access Evergreen; locked out, please email: |
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If you think you do not have the correct level of access in Evergreen, please email: |
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New user accounts; terminating accounts, please email: |
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Self-paced training videos or guidance documents: |
https://www.maine.gov/dhhs/eis/evergreen/data-system-training |
Reminder
The Developmental Disability and Brain Injury Services program functionality in Release 3 has replaced EIS for OADS users only. The Offices of Behavioral Health (OBH) and Child and Family Services (OCFS) will continue to use EIS.
Communications
Communications will be posted on this website to keep you informed of the progress of Release 3 post-deployment work. These communications will also be sent to the Evergreen email address provided on your Evergreen user account.
Important Action Requested
Please maintain an up-to-date email address on your Evergreen user account to ensure you receive timely Evergreen updates and information. Send email address changes to the Evergreen support team at Evergreen.DHHS@maine.gov.