Requests for Proposals (RFPs)

Request for Proposals identified in the table below have been issued by the State of Maine under 5 M.R.S.A. § 1825 A-E and Ch. 110 & 120 in 18-554 of the Code of Maine Rules (CMR).

To view documents for procurements over $5,000 where the intent is to waive the competitive process, please see here.

Archive
The table below lists all active RFPs. For archived RFPs, please see here.

Appeals
To access appeal guidelines, rules, current appeal details, and past appeal hearing decisions, please see here.

Freedom of Access Act (FOAA)
Following announcement of an award decision, all submissions in response to a Request for Proposals will be considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA) (1 M.R.S. §§ 401 et seq.).

For FOAA requests related to Request for Proposals, please submit requests to FOAArequest.DAFS@Maine.gov.

Email Updates

To sign up for updates or to access your subscriber preferences, please enter your email address below.

Email Address  

RFP Overview for Vendors

Please enjoy this video recording of the Office of State Procurement Services walking through the State's RFP Document and RFP Proposal submission process. 

 

 

NOTICE
Beginning October 2025, all solicitations will be posted through
Vendor Self Service (VSS)!

What is VSS?
Vendor Self Service is the public-facing portal of the State’s CGI Advantage ERP system, which:

  • Is already in use for Request for Quotations (RFQ) solicitations and contract management
  • Will now be used to manage all other solicitations: Request for Proposals (RFP), Request for Applications (RFA), Request for Information (RFI), and Pre-Qualified Vendor Lists (PQVLs)

    What Vendors Can do on VSS:

    • Register for notifications
    • View active solicitations
    • Submit questions
    • Respond directly to solicitations

    This means:

    • No more OSPS website postings for these documents
    • No more proposal submissions to proposals@maine.gov

    Training and Support:

    • The Office of State Procurement Services will publish a guide and training video for responding to these solicitations ahead of this transition.
    • Vendors are encouraged to Register in VSS now to streamline the response process following the transition.

    IMPORTANT: All solicitations posted to Maine.gov prior to the October transition date will continue with the current process. New solicitations posted after the October transition date will be available in VSS only.

    The table below lists all current RFPs and may be sorted by clicking on the arrows next to the column headers. A copy of the RFP and any related documents (Q&A Summary, Amendments, Selection Packages) may be obtained by clicking on the links associated with the RFP.

    Title RFP # Issuing Dept. Date Posted Q/A Summary and Amendment Proposal Due Date RFP Status Awarded Vendor(s) Next Anticipated RFP Release
    Building Management Services 202508117 SMJB Open Early 2031
    Recovery Support Centers Target Areas 3, 4, and 5 202508111 DHHS Open Late 2030
    Legal Services for Older Adults 202506085 DHHS Open Early 2030
    Cross State Office Building Café Services 202507103 DOL Open Early 2030
    Implementation Reviewer for Child Welfare Psychotropic Medication Performance Criteria 202508110 DHHS Amendment #1 Open Early 2031
    2025 Waste Diversion Grant Program, Fall Special Organics Round 202508114 DEP Open N/A
    Body-Worn Cameras 202507106 DOC Open Mid 2031
    Consulting Services - Central Maine Power Rate Case 202507105 GOV Open N/A
    Visitor Profile Research 202507097 DECD Open Mid 2030
    Repair & Maintenance of State-Owned Printers and Scanners 202506080 DAFS-OIT Open N/A
    Administration of Veteran’s Emergency Financial Assistance Program 202507102 DVEM Open Late 2032
    Temporary Employment Service 202507096 DAFS Open Late 2032
    2026-2031 Lawn and Plant Maintenance Services 202507095 DAFS Open
    Education Finance Compliance and Monitoring System 202505078 DOE Open Mid 2036
    Community Health Nursing Maternal and Child Health Nursing Services 202506091 DHHS Q&A Summary and Informational Meeting Open Mid 2030
    Locum Tenens Services 202504054 DHHS Amendment #1 , Amendment #2 and Q&A Summary Open Early 2030
    Employee Engagement Survey  202506088 DAFS Q&A Summary Closed - Evaluation of Proposals Mid 2030
    Media Buy 202507093 DPS Q&A Summary Closed - Evaluation of Proposals Mid 2030
    Annual Commissioner’s Conference for Superintendents Conference and Meeting Management 202507094 DOE Q&A Summary Awarded Atlantic Oceanside Hotel & Event Center Mid 2030
    Security Screening Equipment and Software 202507098 DAFS Q&A Summary Closed - Evaluation of Proposals Early 2030
    Maine Veterans’ Memorial Cemeteries, Augusta – Turf Maintenance 202506090 DVEM Open 2031
    Headstone Installation and Realignment 202506084 DVEM Open 2031
    Electronic Death Investigation Case Management System 202506081 AG Q&A Summary Closed - Evaluation of Proposals Late 2030
    Grant/Loan Management and Administrative Support Services 202506082 DVEM Amendment #1 and Q&A Summary Closed - Evaluation of Proposals Mid 2030
    MCP Inventory of Critical Maine Working Waterfronts 202505076 DMR Amendment #1 and Q&A Summary Closed - Evaluation of Proposals N/A
    Remote Off-Grid Cashless Payment Kiosk 202506087 DACF Q&A Summary Closed - Evaluation of Proposals Mid 2030
    Provision of Telecommunications Relay Outreach Services 202503048 TRSC Amendment #1 and Q&A Summary Open Early 2030
    Motivational Interviewing Training 202505071 DOL Q&A Summary Awarded Co-Occurring Collaborative Serving Maine (CCSME) Early 2027
    Brownfields Environmental Contractor Services 202505074 DEP Amendment #1 and Q&A Summary Awarded Multiple N/A
    ERP Accounting Software 202505077 DOE Q&A Summary Closed - Evaluation of Proposals Early 2035
    Engineering Services and Operations Support at State-Owned Landfill, East Millinocket, Maine 202503049 DAFS Amendment #1 , Amendment #2 Open Late 2030
    Traffic Safety Education Services 202504063 DPS Q&A Summary Awarded Alliance Highway Safety, LLC Early 2030
    Lottery Marketing, Advertising, and Public Relations Services 202502029 DAFS Amendment #1 and Q&A Summary Closed - Evaluation of Proposals Early 2030
    Marketing & Media Effectiveness Research 202505075 DECD Amendment #1 , Q&A Summary and Amendment #2 Awarded Digital Research Inc. Mid 2031
    Air National Guard Fire Alarm and Fire Suppression System Testing and Certification 202504060 DVEM Q&A Summary and Bidder Conference Cancelled Notice of Cancellation Early 2030
    2025 Waste Diversion Grants Program, Combined Round I and II 202505067 DEP Q&A Summary Awarded Multiple N/A
    Assorted Actuarial Services and Fiscal Management Analytics and Reporting 202504053 DHHS Q&A Summary , Amendment #1 and Q&A Summary #2 Closed - Evaluation of Proposals Mid 2030
    Statewide Substance Use Disorder Learning Community 202503039 DHHS Amendment#1 and Q&A Summary , Amendment#2 Closed - Evaluation of Proposals Late 2030
    Building Management Services for the Lewiston Courts Complex 202503040 MSJB Closed - Evaluation of Proposals Early 2030
    Purchase and Installation of X-Ray Unit for Bridgton District Court 202502017 SMJB Closed - Evaluation of Proposals N/A
    Recovery Support Centers 202501002 DHHS Amendment #1 , Amendment #2 and Q&A Summary Awarded Multiple Mid 2030
    Cannabis Inventory Tracking System 202501014 DAFS Amendment #1 and Q&A Summary , Amendment #2 Awarded Metrc LLC Mid 2030
    Training and Education for the SUD Response Program 202411198 DPS Closed - Evaluation of Proposals Early 2029
    Case Management Services for Indigent Defendants & Juveniles 202407145 MCILS Q&A Summary Closed - Evaluation of Proposals Early 2030
    State Heating Fuel Price Data Collection Services 202406120 GOV Closed - Evaluation of Proposals Early 2029
    Bangor and Gardiner Range Cleaning 202403075 DVEM Q&A Summary Awarded Lead South, LLC N/A