The State Agency conducts Administrative Reviews and Procurement Reviews at least once every five years. Reviews are conducted both off-site and onsite. After the Reviews are scheduled, the SFA will receive an email from their reviewer with next steps.
SY26 School Review Schedule
Note: Additional reviews may be added due to findings, complaints or other information provided to the state agency.
Resources
Required Documents to Submit for Administrative Reviews
The Offsite Tool and Corrective Action are completed in CNP Web; https://me.cnpus.com/cnp/Login. Contact Miles at miles.l.laidlaw@maine.gov for access.
- National School Lunch Program Checklist of Documents for the Administrative Review
- CNPweb Administrative Review Instructions
Required Documents to Submit for Procurement Reviews
- Procurement Review Tool
- Procurement Procedures
- Code of Conduct
- Vendor Paid List
The following information will be requested after the above document has been reviewed:
- Copies of selected invoices
- Documentation to support informal purchases (micro-purchases and/or small purchases)
- Documentation to support formal purchases (solicitation documents, contracts, evaluation documents etc.)
For more information regarding Procurement, please visit the Procurement section of our Financial page.
Follow-Up Reviews
Per 7 CFR 210.18(c)(1), State agencies that complete Administrative Reviews (ARs) on a cycle longer than 3 years must identify SFAs that are high-risk to receive a targeted follow-up review. The Child Nutrition office has been approved for a 5-year review cycle. Therefore, follow-up reviews are required for high-risk SFAs as determined on an AR.
The minimum high-risk criteria includes the following:
- A five percent or greater certification and benefit issuance error rate.
- Incomplete verification for the review year.
- One or more significant or systemic errors in Performance Standard 1, including errors with certification and benefit issuance process and the accuracy of meal counting and claiming.
- One or more significant or systemic errors in Performance Standard 2, including meal pattern, nutritional quality, and supporting documentation.
- One or more significant or systemic errors in allowable costs.