Policy & Practices Manual

Section	Title
1	PURPOSE
1.1	Administration of the Manual
2	ADMINISTRATION
2.2	Civil Service (See Certifications)
2.3	Merit Principles
2.4	Civil Service Law
2.5	Civil Service Rules (managed by the Maine Secretary of State's Office)
2.6	Positions Not Subject to Civil Service Rules
3	EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION
3.1	Policy on Nondiscrimination in Employment
3.2	Policy and Procedure for Processing Requests for Reasonable Accommodation from Employees and Applicants
3.3	Reassignment as a Reasonable Accommodation
3.4	Policy on Service Animals
3.5	Policy on Workplace Accommodations for Pregnancy, Childbirth, and Related Medical Conditions
3.6	Employee Gender Transition Policy and Guidance
3.7	Religious Accommodation Policy
4	HARASSMENT
4.1.A	Policy Against Harassment
4.1.B	Workplace Bullying Policy
4.2	EEO Complaint Policy
4.3	Microsoft Profile Picture and Pronoun Policy
5	PRE-EMPLOYMENT
5.1	Veterans' Preference
5.2	Verification of Eligibility for Employment (Form I-9)
5.3	Minimum Qualifications and Eligibility Determination
5.4	Examination Requirements and Screening
5.5	Exam Accommodations
5.6	Certification Types and Uses
5.7	Applicants with Criminal Convictions
5.8	Human Resource Security Protocols
5.9	Competency-Based Minimum Qualifications
6	EMPLOYMENT
6.1	Political Activity
6.2	Transfer from Classified Service to Unclassified Service
6.3.A	Nepotism
6.3.B	Family Chart Guidance
6.4	Consenting Relationship Policy
6.5	Code of Ethics and Conduct for the Executive Branch of Maine State Government (PDF)
6.6	Accepting Gifts
6.7	Policy and Work Rules Concerning the Use of State Information and Technology Equipment and Resources (PDF)
6.8	Personal Use of Social Media
6.9	Family and Intimate Partner Violence Policy
7	PERFORMANCE MANAGEMENT
7.1	Performance Management System
8	GRIEVANCE PROCEDURES
8.1	State Civil Service Appeals Board
9	WORKING CONDITIONS
9.1	Compensatory Time
9.1.B	Standard Overtime Compensation Policy
9.2	Emergency Closing
9.3	Heat Stress Policy / Maintenance of Temperatures Policy
9.4.A	No Solicitation Policy - General
9.4.B	No Solicitation Policy - Deferred Compensation
9.5	Smoking Policy
9.6	Alternate Work Schedules
9.7	Executive Branch Lactation Accommodation Policy
10	WAGE AND SALARY ADMINISTRATION
10.1	Salary Step Increases
10.2	Appointment Above the Minimum Rate
10.3	"Redline" Salary
10.3.A	...Stipends and Market Pay Adjustments
10.4	Compensation
10.4.A	Employment Package for Project Workers
10.4.B	Merit Increase in Temporary Compensation
10.5	Promotion, Demotion, Transfer From Layoff
10.6	Reclassifications - Pay Range / Step Determinations
10.7	Multilingual Stipend
11	BENEFITS
11.1	Health & Dental Insurance
11.2	Maine Public Employees Retirement System
11.2.A	Retirement
11.2.B	Group Life Insurance
11.3	Flexible Spending Account Plan
11.4	Child Care Reimbursement Program
11.5	Deferred Compensation
11.6	Temporary Disability Income Protection
11.7	Direct Deposit
11.8.A	Confidential Employee Handbook
11.8.B	Guidance on Short-Term Disability for Confidential Employees
12	LEAVE
12.1.A	Vacation
12.1.B	Augmented Vacation Leave Memorandum
12.2	Sick Leave (Paid)
12.2.A	Sick Leave Restoration - Acting Capacity
12.3	Personal Leave
12.4	Military Leave
12.4.A	Military Leave: Merit Increases
12.4.B	Military Leave: Probationary Periods
12.5	Holidays
12.5.A	Religious Holiday Observances
12.6	Leave for State Exams & Interviews
12.7	Voluntary Employee Incentive Programs
12.8	Bereavement Leave
12.9	Leave Credit Between Branches of Government
12.10	Family & Medical Leave
12.11	Catastrophic Leave
13	TRAINING & DEVELOPMENT
13.1	Training and Career Development Opportunities
13.2	Tuition Reimbursement
14	LABOR RELATIONS
14.1	Current Bargaining Agreements
14.2	Employee Organizational Activities
14.3	Public Demonstration
14.4	Making a Position Confidential
14.5	Reimbursement for Destroyed Property
14.6	Grievance Administration
14.7	Union Access in Non-Select Cases
14.8	Emergency Notification
14.9	Recovery of Overpayments
14.10	Payment for Medical Expenses
14.11	Unpaid Disciplinary Suspensions
14.12	Selections for Position in MSEA Units - Armstrong Memo
14.13	Employee's Right to have a Union Representative Present at Meetings with Employer
14.14	Making A Position Confidential
14.15	Strikes or Other Work Stoppages and Picketting by State Employees
15	LEGAL ISSUES
15.1	Drug Free Workplace Policy
15.2	Drug & Alcohol Testing Policy For Employees In Positions Requiring A Commercial Driver's License (CDL) And Defined As Safety-Sensitive
16	EXPENSES
16.1.A	Travel Policy
16.1.B	Mileage Allowance