Maine WIC Nutrition Program
State Plan

The Maine Department of Health and Human Services, Center for Disease Control, Special Supplemental Nutrition Program for Women, Infants and Children (WIC) State Plan is submitted by August 15 annually to the US Department of Agriculture, Food and Nutrition Services for approval of program operations.

The ME WIC program is requesting public comment on the WIC State plan for Federal Fiscal Year 2025 (October 1, 2024 - September 30, 2025). Although comments are accepted anytime throughout the year, this serves as a reminder as we approach the August 15th submission date. Please submit comments to the email below. 

NOTICE: Comments submitted to the Department are public record. The Department regularly discloses public comments to requesters and make comments publicly available on its website.

DO NOT INCLUDE any information you do not intend to make public, such as medical or other personal information. Comments submitted by email create records which will include the sender’s email address. Should you wish to maintain the privacy of the sending email, the Department encourages you to submit your written comments via conventional mail, withholding applicable contact information you do not wish to make public from the submission.

Send your comments to wic.maine@maine.gov.by 5:00 PM on July 21, 2024 and reference the Policy No in the subject line.

 

Section Document Name/ Type Pg /Question No Description of Amendment Policy No Revised Date
IS-5  IS-5 Local Agency IT Requirements 1 Policy item 1: Added "internet access, data plans and hotspots.
Procedure1: Update 3 to "8" - correction.
Updated Minimum Configuration table, Operating System with "or Microsoft Windows 11"		 15-5 Local Agency IT requirements 10/1/2024
Letter head State Certified Letter for Loaner ebp Rental 1 updated letter head and NDS Appendix-BF-6-D 10/1/2024
Entire doc BFPC Recruitment Flyer all delete doc >Appendix BFPC-1-B PC Recruit Flyer (PDF) 6/22/2024
Headers Appendix FD-7-A Formula Returned Log (Excel) entire document Remove donation tab Appendix FD-7-A Formula Returned Log (Excel) 10/1/2024
Entire Doc Appendix NS-2-J Special Formula Voucher Sample (PDF)   Delete doc Appendix NS-2-J Special Formula Voucher Sample (PDF) 10/1/2024
Procedure 2,5 Prenatal and Breastfeeding Contacts 2,3 added diaper review and safe sleep BF-4 Prenatal and Breastfeeding Contacts 6/25/2024
Prcedure 1.4.4.2 Breastfeeding Food Packages 2 Typo BF-5 Breastfeeding Food Packages 6/26/2024
Loan agreement Breast Pump Loaner Agreement Form 1 Update return date to first birthday BF-Appendix-6-B Loaner Pump Agreement Form 6/27/2024
Procedures Establishing a Breastfeeding Peer Counselor Program 1 Remove reference to BFPC Recruitment flyer BFPC-1  Establishing a Breastfeeding Peer Counselor Program 6/23/2024
Policy & Procedure Breastfeeding Peer Counselor Supervisor Scope of Practice 2, 3 Updated training hours and BFPC survey dates BFPC-6 Breastfeeding Peer Counselor Supervisor Scope of Practice 6/21/2024
Logo  Breast/chestfeeding Peer Counselor Confidentiality Statement Logo  remove loving support logo and change client to participant BFPC-Appendix-2-B BFPC Confidentiality Statement 6/24/2024
Procedure Eligibility Application Process, Identification Requirements and Documentation   remove folder language CE-1 Eligibility Application Process, Identification Requirements and Documentation 10/1/2024
Procedures 17.1 Income Eligibility Determination and Documentation 9 Remove redundant/confusing terms CE-2 Income Eligibility Determination and Documentation 6/20/2024
R&R Rights and Responsibilities Signature Page 2 Added right/responsibility for approving/denying a WIC transaction CE-Appendix-1-C 4/4/2024
  Caseload Management 1,2 Updated reporting tool to PowerBI removed online nutrition education option CM-1 No Show 5/14/2024
Procedures Caseload Allocation of Services Pg2 Added prior approval for closure of a clinic CM-2 Caseload Allocation of Services 6/7/2024
Top part Appendix CM-2-A Proposed Clinic Site Description Form (Excel) Pg 1 Added prior approval for closure of a clinic CM-Appendix-2-A- Proposed LA Clinic Site Description Form 6/7/2024
  Public Notification Requirements and Nondiscrimination Notification 1 addition of language "including gender identity and sexual orientation) CR-1 Public Notice and NDS 10/1/2024
  Civil Rights Complaint Process 1 addition of language "including gender identity and sexual orientation) CR-4 Civil Rights Complaint Process 10/1/2024
Policy Food Benefits Disposition 1,2 Remove direct bill and special medical voucher wording and remove need for signature page for replacement eWIC card FD-3 Food Benefit Disposition 10/1/2024
Policy & Procedure FD-6 Return of Formula (PDF) 1,3 Remove donation language and formula exchange update FD-6 Return of Formula (PDF) 10/1/2024
ALL Farmer Interactive Training   Update-FDP Training Types FMNP 2-A Appx NEW 3/25/2024
ALL Farmer Monitoring   Header for 50th and added number list; FDP site options; FMNP-4 -A Appx NEW 3/22/2024
ALL eWIC Farmer Compliance Buy (PrintForm).docx   Header for 50th and added number list;  FMNP-4 -C Appx NEW 3/22/2024
IS-1 System Planning and Operations IS-1 1 Added LA responsibility details to acquire "internet services, data plans, and hotspots".  IS-1 System Planning and Operation 10/1/2024
IS-2 Participant Characteristics Policy  3 and 4 Added details from Westat provided guidance for participant characteristics: New EBT data section, request for APL and Vendor List, and redemption.  Added new fields = HHID, EBT card number, Home Zip and Record Reference Date for PC2024 submission due 9/1/24. IS-2 Participant Characteristics 10/1/24
Procedure Nutrition Coordinator Responsibilities 2 remove donatation NS-4 10/1/2024
5 Staff Training Pg 4  Local Agency Directors or designated staff will attend one WIC interactive vendor training sessions every three (3) years. OM 12  6/20/2024
Policy Dual Participation pg 1 Removed mulitpl ITOs only 1 in Maine now OM-9 6/21/2024
10. This Agreement is non-transferable.  VM-1-C Vendor Agreement 13 remove "and the Vendor stamp" VM 1 C Vendor Agreement 6/11/2024
14.2 Vendor Management  Selection and Authorization 4 remove "and the Vendor stamp" VM-1 6/11/2024
14.2.1 Vendor Management  Selection and Authorization 4 Add: 14.2.1.Change in Corporate Parent with five or more chain stores with no change in location, store name, staff, system, food, and banking, shall notify the State Agency of the plan 30 days prior to the effective date.  A Vendor Agreement will be provided. VM-1 6/11/2024
Name & Address Vendor Infant Formula Supplier List 1 Update Names and Addresses VM-1 Appendix VM 1-B 7/1/2024
WIC Food Categories & Approved Food List Vendor Training Guide 5 1St page update and
ADD: Shelf Tag information PG 5		 VM-2-C ppx  6/18/2024
ALL Interactive Training Attended.dotx   Update-FDP Training Types VM-2-B Appx NEW 3/21/2024
ALL Monitoring.dotx   Header for 50th and reorder foods VM-4 Appendix 3/20/2024
Fresh Fruits &
Vegetables		 Minimum Stock Requirements .6.11.24 1 3rd vegetable  VM-Appendix-1-A_MinimumStockRequirements 6/11/2024
Upper half VM-Appendix-5-B_ComplianceBuyCardLog.dotx 1 Updated URLs for purchase details. VM-Appendix-5-B 3/20/2024
Procedures 4.4 Sanction System 7 Civil Monetary Penalty (CMP) Inflation Update VM-6 Sanction System 7/1/2024