Bureau of Human Resources: State of Maine

Beginning September 8, 2025, current State employees should apply for new open positions through PRISM using the "Find Jobs" report within the system. More information on how to apply for jobs in PRISM can be found on the PRISM Learning page under "Job Aids." Please note: Employees must use a State device to access the internal PRISM Learning SharePoint page.

New Hire Onboarding Forms and Policy

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Below are the documents and forms a new hire will need to complete upon hiring. If you need assistance or have a question about a form, please contact BHR at (207) 624-7761.

New Hire Forms, Documents, and Policies

1. New Hire Form (PDF) New Hire Form (Word)
2. PER 53 General Employee Information Form
3. Federal I-9 
4. Emergency Contact Form
5a. Vendor ME W9 Instructions
5b.  Vendor ME W9
6. Federal W4
7. ME W-4
8. SSA Statement
9a. Mandatory Direct Deposit Notification
9b. Sign off Notification of Mandatory DD
9c. Direct Deposit Form
10a. Cycle A Pay Dates Calendar - applies to Department of Corrections, Department of Health & Human Services, and Department of Transportation employees and District Attorneys
10b. Cycle B Pay Dates Calendar - applies to Executive Branch workforce, excluding employees in Cycle A
11. Holiday Schedule HR Memo
12. Annual Benefits Summaries & Benefit Guide
13. Required Legal Notice Health Credit
14. Benefit Plans Enrollment (PRISM)
15. State of Maine Vision Summary 
16. State of Maine Dental Summary
17. Rx Co-pay Prescription
18. Life Events List
19. Maine Walk-in Centers, Independent Lab, and Independent Imaging Listings
20. MaineSaves (Deferred Compensation)
21. Wellness Resources
22. Gym Membership Reimbursement Form 
23. Flexible Spending-Cafeteria Plan Enrollment Form
24. Living Resources (EAP)
25. MainePERS (Public Employees Retirement System)
26. Confidentiality Policy Statement
27a.  Policy and Work Rules Concerning Use of State IT Equipment and Resources
27b. IT Equipment Acknowledgement Signature
28a. Access Card Policy
28b. Access Card Acknowledgement
29. Drug Free Workplace Policy
30. State Domestic Violence Policy
31. Suicide Prevention Policy
32. Video Display Terminal (VDT) information
33. VDT forms
34. Workstation Checklist