Records Management Advice Bulletins

The Advice Bulletins are short, introductory items meant to give basic guidance on common records management topics. For further information on records, retention schedules, or other records management subjects, please contact our staff.

Records Management Basics

• Benefits of Managing Public Records (PDF version)
  
• Four Steps to Better File Management (PDF version)
  
• Managing Your Records (PDF version)
  
• Preserving Maine's History (PDF version)
  

Records, Retention and Disposition

• Covid-19 Documents — Contact Tracing (PDF version)
• Covid-19 Documents — Historic Records (PDF version)
• Determining Retention for Record Schedules (PDF version)
• Record Terms (PDF version)
  
• What is a Record? (PDF version)
  
• Working Documents and Drafts (PDF version)
  

Records Management/State Archives Procedures

• Differences Between the State Archives and the State Records Center (PDF version)
  
• Preparing Paper Records for Archival Transfer (PDF version)
  
• Preparing State Agency Schedules for Submission (PDF version)
  
• Records Officers and Cardholders (PDF version)
  
• Transfer and Request Forms (PDF version)
  
• Transfer Procedures for Archival Records (PDF version)
  
• Utilizing Online Training Resources (PDF version)
  

Electronic Records

• Retaining Records in Electronic Format (PDF version)
• Scanning Records (PDF version)
  
• Social Media — Blogs, Wikis, Facebook, Twitter and Managing Public Records (PDF version)